https://allsmarthomebusiness.com/the-case-for-virtual-data-rooms-in-safeguarding-business-deals/
Document sharing is a crucial component of collaborative business processes. If it is not done properly it can leave the possibility for hackers to steal sensitive files.
Secure Document Sharing involves the digital distribution of information that are considered confidential or private like personally identifiable information (PII) or protected health information (PHI). This includes work-in-progress documents that are circulated to colleagues for collaboration and review. It is typically used in the context of M&A activities and requires a solution that permits the exchange of large files within a secure online environment, and one that protects archived work-in-progress documents as well as the collaboration process itself.
The most common method is to utilize cloud-based file sharing software. These solutions allow users to access online files in a controlled manner (e.g. printing, copying, or screenshot prevention). It also gives you the control of shared folders and files and also allows advanced security features like audit trails and encrypted.
Peer-to peer document sharing is another alternative. It lets computers connect directly to transfer files, but without hosting them on central servers. It offers some advantages, including reduced storage requirements, quicker transfer speeds, and a more customizable experience. It also carries serious risks such as the accidental release of personal information, viruses, malware, and worms. It is not recommended to use in environments that are subject to strict compliance rules. Mimecast’s Secure Document Sharing Solution provides an extremely secure method for teams within an organization to share files both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration to conform to organizational governance and best practices for secure document sharing.